Friday, April 24, 2015

Common Appointment Letter Format

Please note that this has to be given After the Offer letter is Accepted Or Only this should be given .  

Ref:                                                                                                     Date

 Dear Mr  

Sub: Appointment for the post of       

This has reference to your application for employment and subsequent interview, the Management is pleased to appoint you as  …………  on a salary of Rs….. per month with effect from ….. .

Your appointment is subject to the following:



You will initially be on probation, for six months, which may be extended or reduced at the sole discretion of the Management.  The appointment is terminable either by the Management or by you without any notice or payment in lieu thereof, during this period. On completion of the probation period, till such time that you are intimated in writing about your confirmation, you will be on probation.

 Medical Fitness

Your appointment is subject to:
The Management having the right to get you medically examined by any certified medical practitioner during the period of your service. In case you are found medically unfit to continue with the job, you will lose your lien on the job.

Verification of the particulars mentioned in your application

If and when information furnished by you in your Application Form regarding your credentials are found to be incorrect or not true, you will be liable for termination or such other action as the Management deems fit.

Duties and Responsibilities

(a) The Management will expect you to work with a high standard of initiative, efficiency and economy.
(b) During your service with the Company, you will not engage yourself directly or indirectly in any other Undertaking, Business, Employment or Activities prejudicial/detrimental to the interest of the Company.
(c) You shall not give out to anyone, during the period of your service and even afterwards by word of mouth or otherwise, particulars or details of our manufacturing or other processes, technical knowhow, security arrangements, administrative and/or organizational  matter of confidential or secret nature, which may be your privilege to know by virtue of your being our employee.
(d) You shall keep confidential all the information and material provide to you by or on behalf of the management or by its clients concerning their affairs to enable the Management to perform the service. This excludes only such material as is already known to the public which also you will not release, use or disclose except with prior written permission of the Management. Your obligation to keep such information confidential shall survive even on termination or cancellation of the employment.
(e) You will be responsible for the safe keeping and return in good condition and order of all the properties of the Company which may be in your use, custody, care or charge.  For the loss of any property of the Management in your possession, the Management will have the right to assess on its own basis and recover the damages of all such material from you and to take such other action as it deems proper in the event of your failure to account for such material or property to its satisfaction.

Termination of Permanent Service

(a) You will automatically retire from the service of the Company on attaining the superannuating age of 58 years.
(b) Your services are liable to be terminated without any notice or salary in lieu there of in case of continued ill health.
(c) The cessation of service can be by either side giving three months notice in writing to the other or in lieu of notice by payment of three months' salary by the Company or by payment of three month’s salary as damages by the Employee.

Deputation/Change/Transfer of Employment

(a) You are liable to be transferred anywhere in India at the sole discretion of the Management depending upon the organizational exigencies. Your services may also be deputed to the Group/Sister Companies as deemed fit by the Management.
(b)Your place of work can be changed at the sole discretion of the Management to any other branch, unit, factory or other site either in existence or which may come into existence. In such event , you will be issued a fresh letter informing you of such change.


(a) You will be subject to the Rules and Regulations of the Company and the service conditions as are in force at present or as may be introduced or amended or extended or rescinded from time to time.
(b) You will inform, in writing, to the Management any change of address within a week from the change of the same, failing which any communication sent to your last known address shall be deemed to have been served on you.
(c) You shall not apply for any other job outside without the prior written permission from the Management. In response to this communication of appointment you are required to confirm your acceptance by signing the duplicate copy of this order.

Kindly return one copy of this letter duly signed by you as a token of your acceptance of our offer.

For and on behalf of the Management
This should be on your companies Letter head and company seal and signature mandatory .